Bulk Import Avatars to Attendee Profile
Updated September 30, 2024
Step One - Prepare the Files
1. Begin by determining a constant file naming convention that is descriptive, accurate, and consistent for all images. For example lastname_firstname_photo
Example: abney_dave_photo.jpg
IMPORTANT: this naming convention will require uploading as a custom field associated with the attendee later in this process. (See Step Three)
2. Make sure all images are web-safe (see above) and under 1MB in size, and are either PNG or JPEG formats. A best practice is to crop all photos in a square format or 1:1 ratio.
3. Once the images are ready, compress them into a flat file. A flat file is a compressed file that contains files without any nested directories or folders. In other words, all the files are flat or at the same level in the file hierarchy—without any subfolders.
Step Two - Create a Custom Field in Attendee Settings
Based on your naming convention in step one, you will want to create a custom field in Attendee Settings.
1. Navigate to Attendees | Attendee Settings and click the ATTENDEE FIELDS tab.
2. Scroll down and click Add Custom Field and select Quick Add Custom Field
3. Set the DISPLAY LABEL and FIELD SLUG. (Reminder: Field slugs should be lower-case, and contain no spaces or special characters.) Leave the field type as text, and click Add.
Step Three - Create a Spreadsheet for Import
This step will associate the avatar (custom attendee field added in Step Two) file name with the attendee.
1. If the attendees are already in Dashboard you can export the attendee data and add the custom field and data to that spreadsheet. Go to step four.
2. If there are no attendees, create a spreadsheet of all attendees. At a minimum, the spreadsheet columns must have the following column/slug headings:
- first_name
- last_name
3. Add a column for the custom attendee field, including the associated data
IMPORTANT: Do not include the file extension in the custom field name
4. Upload the spreadsheet as outlined in Importing Attendees
Step Four - Import the Compressed Avatar Files
1. Navigate to Data Imports | Avatar Importer and click + New Avatar Import
2. Select the custom field that contains the custom attendee field with the avatar name
3. Click Import
4. Once the import completes, check Dashboard on the backend or a Directory on the front end to confirm avatars are imported correctly.
5. That’s it! Enjoy your favorite tasty snack or beverage and add your Avatar Uploader badge to your LinkedIn profile page.