Secure Attendee Password Flow

A default password can be imported for attendees, however, for a more automated and secure attendee log in flow, we recommend the following for providing registered attendees with a login to the event portal. No passwords are sent via email in this method, and attendees set their own password after they have been registered or approved. This can be done be enabling magic login and forced password reset or sending an email with magic login link.

Attendee Settings - Magic Login

• In attendee settings, make sure that Enable Magic Login is enabled. This will turn on the ability for magic login links to your event. 
• Next, Enable Forced Password Reset. This will make it so that when your attendee logs in with their magic link for  the first time, they will be confronted with a reset password modal to set their own password, which they can use to log in to the event portal moving forward. 

As an additional, extra secure option, you can choose to enable Expire Magic Link on First Login. This would make it so that the attendee can only use that magic login link once. As soon as they click on it to log in, the link becomes useless. So they cannot share the email with anyone else to log in as them. 

Registration and Email Confirmation

If attendees are registering directly through an Eventfinity registration form, you can set up a registration confirmation email to go out that includes a magic login link for the attendee. Alternatively, you can set the magic login link email blast to go out based on another trigger, such as whenever an attendee's registration status is set to Approved.

Send Registration Confirmation Email: In Communications > Emailer, create a new email and in the action trigger dropdown, select Registration Form Confirmation, and then select the registration form you want to tie this email to. Once set up, whenever an attendee fills out that registration form, they will get this email template triggered and sent to their email.

Send Attendee Status Change Email: In Communications > Emailer, create a new email and in the action trigger dropdown, select Attendee Status Change. This option triggers the email template whenever an attendee's field changes to match your trigger. You can select any field/value you'd like here. A common one is to send the email whenever an attendee's Registration Status field has been updated to APPROVED. 

See Emailer Basics more help on emails 

In whichever email you set up, to include the magic login link, use <a href="http://your-domain.eventfinity.co/ml?[[magic_link_param]]" target="_blank">Click here to access your reg form! or whatever call-to-action text you want</a>. This will link the attendee to the domain, and log them in automatically.

For using 3rd party emailer

You can still send out email blasts with an attendee's magic login code if you are using a 3rd party email management program such as MailChimp. Just make sure that you export the magic login hash field in your attendee list, and import that into your email tool.

Attendees > Attendee List > Select "magic_login_hash" from the Select Visible Columns dropdown > Export Results with visible columns

In the excel sheet, you will need to replace "api2.eventfinity.co" with your event's domain.