Exhibitor Registration Form

The most common way to collect exhibitor info is by building a form for exhibitors themselves to fill out, or a client management portal for an administrator/organizer to fill out multiple exhibitors records. You can also import exhibitor information on their behalf directly in Dashboard. This article will go over some details of each option.

Exhibitor Info Collection Form

If you'd like your exhibitors to input their own information, build a registration form. For exhibitors to register themselves, build a public registration form, or if exhibitors will be in Eventfinity prior to them filling out their profiles,  add your exhibitor form to a navigation item within your event site, or create a separate "login" type domain if you want exhibitors to access the form outside of the event site. 

If there will be a manager responsible for collecting, inputting, and/or editing the exhibitor information for multiple or all exhibitors, set up a client registration management portal.

Whichever way you choose, below are some important notes about setting up your form for exhibitor info:

Exhibitor Images & Video
The asset uploader field in the form is key for setting up images and videos in the exhibitor template. For each set or type of image or video that you want your exhibitor to upload, drag an asset uploader block into your form. Label it to be clear about what you're asking from the exhibitor. For example, I might want to collect a featured video, a product video, and a gallery of images. To do this, I would have 3 asset uploader blocks in my form (placed wherever I'd like), and each one should have a unique file tag. The screenshot below shows my featured video block that I've tagged featured-video. Doing this makes it so that any file that is uploaded into this file uploader, will be automatically labeled with this tag. In the exhibitor directory build template, when I drag over an image or video block, I will be able to select from the list of tags I created in the registration form, specifying which files should be pulled into which section.

This field block also allows you to set whether the uploader accepts multiple file selection for uploading all together, or if the exhibitor can only upload one file at a time.

Furthermore, you have the option to restrict the file uploader to only accept certain files. If nothing has been selected, there will be no file type restriction. 

Exhibitor Info Upload

If you will be uploading exhibitor information on their behalf from Dashboard, you can add/import/edit exhibitors the same way you would regular attendees.

There is a default attendee type of "Exhibitor" that is available for you to use, or you are free to create your own custom attendee type. 

Exhibitor logo images are uploaded the same way that attendee profile pictures are uploaded - you can manually add them in Dashboard, or to bulk import, go to Data Imports > Avatar Imports.

However, to use the "Images" and "Video" exhibitor template blocks, you'll have to set up a form and upload the files as the exhibitor. Or else, you can just enter URLs to the images/videos in a custom field and use the exhibitor template HTML block to wrap your source URLs. For example, for an image, you'd want to drag over an HTML block in your template and enter <iframe src="[[video_link]]"></iframe> to display your video link as an embed. Or <img src="[[image_link]]"/> to display your image on the page.